Automating Vendor Price Updates in Excel (No More Manual Edits)

If you manage multiple vendors or suppliers, you already know the pain:
Every time a supplier updates prices, you’re stuck manually copying and pasting into your master sheet.

Not only is this time-consuming, but it also leads to errors, outdated prices, and frustrated teams.

In this guide, we’ll show you how to automate vendor price updates in Excel so your data is always fresh — and you never have to do endless manual edits again.

🛑 The Problem: Manual Price Updates

Supplier A sends you a new Excel sheet every week.
Supplier B emails you a CSV with updated prices.
Supplier C shares a Google Sheet link.

Now you’ve got multiple sources, inconsistent formats, and lots of copy-paste chaos.

The risks?

Wrong prices in your system.
Missed updates leading to lost sales or reduced margins.
Hours wasted every month.

✅ The Solution: Automating Vendor Price Updates

Here are the best practices to automate price updates in Excel:

1. Create a Master Price List

Build one Golden Schema with standard columns:
Vendor | SKU | Product Name | Price | Currency | Updated On

2. Standardize Vendor Sheets

Use cleaning rules to map supplier-specific formats to your schema.
Example:
- Vendor A: Item Code → SKU
- Vendor B: Cost → Price

3. Automate Updates with Power Query

Import each vendor’s sheet into Excel Power Query.
Define transformation rules once.
Refresh data anytime suppliers send updates → Excel auto-updates your master list.

4. Handle Currency and Format Normalization

Convert all prices to 2 decimal format.
Standardize currency (e.g., USD, EUR, GBP).

5. Save & Reuse Recipes

Don’t repeat the process every month.
Save mappings so future uploads are automated.

📊 Example: Before & After Automation

Before (Manual Edits)

Vendor	Item Code	Cost
A	1001	10.5
B	P-22	12

After (Automated Master Schema)

Vendor	SKU	Product Name	Price	Currency	Updated On
A	1001	Widget A	10.50	USD	2024-01-27
B	P-22	Widget B	12.00	USD	2024-01-27

🤖 How RowTidy Helps

With RowTidy, you don’t need to fight Power Query or complex macros:

Upload vendor sheets in any format.
RowTidy automatically maps prices to your schema.
Apply saved recipes to future uploads in seconds.
Export a clean, up-to-date master file anytime.

No more late nights fixing vendor price lists.

📌 Conclusion

Automating vendor price updates saves:

Hours of manual work
Human errors in pricing
Lost opportunities due to outdated data

By building a master schema and using automation tools like RowTidy, you’ll always have accurate and clean vendor price data at your fingertips.

✍️ Still updating vendor prices manually?
👉 Save hours every month with RowTidy — automate price updates and keep your sheets always clean.